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Events and Front Desk Assistant


The European Policy Centre (EPC), a leading think tank on EU affairs, is URGENTLY seeking an Events and Front Desk Assistant to work in our thriving, highly advanced conference facilities where we organise in-person, hybrid and online events on a daily basis.

The candidate will be part of a small team responsible for ensuring the smooth running of the EPC’s intensive programme of events and meetings, reporting to the Events Executive and working with the EPC Operations Team.

The role is split 80-20 between Events and Front Desk duties. Events duties include, but are not limited to, ensuring catering is ordered, delivered on time and provided to participants, welcoming people to our events, and liaising with other external service providers are needed. The Front Desk duties include welcoming visitors to the EPC who come for meetings, managing the mail and other light administrative duties.


The candidate should have the following profile

  • A desire to enter a new position and learn.
  • Experience in providing administrative support to teams and organisations is preferred.
  • Excellent organisational skills and an eye for detail.
  • Ability to work to deadlines under pressure, to multi-task and stick with tasks until they are completed.
  • Experience in budget planning and knowledge of EXCEL, candidates with working knowledge of SAP/MARI are preferred.
  • Good negotiation skills and the capacity to work in a team.
  • Fluency in English and competent in French (other languages are a plus).
  • Clear interest in European affairs.

Conditions

Start date: As soon as possible. Daily presence in the (Brussels) office from 9 am to 17.45 with an hour for lunch is required for this position (17.00 on Fridays). Salary in line with civil society norms for entry-level positions.

To apply

  • Please apply with your name and the title of the position you are applying to in the email subject line.
  • Due to the high number of applications we normally receive, we can only contact shortlisted candidates.
  • Applicants should not include a photo of themselves on any application documents.
  • All applications should be sent to cv@epc.eu and addressed to Emma Woodford, Chief Operating Officer by 30th November 2022*.

The EPC is an equal opportunities employer. We value diversity and particularly encourage applicants from sectors of society that are not well represented in Brussels think tanks, Brussels-based civil society or European policy making.

*Applicants will be interviewed on a rolling basis, candidates are encouraged to apply as soon as possible. The first round of candidates will be contacted on November 18th, the second on November 25th and finally, if the position is not already filled, on November 30.



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14-16 rue du Trône, 1000 Brussels, Belgium | Tel.: +32 (0)2 231 03 40
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